Planning Information

With extensive experience of organising a variety of events at our four stunning Bath venues, we offer hands-on professional expertise to assist you whenever required.

On the venue pages of this site, you can find useful event specific planning advice. Below is some additional event planning information, applicable to many types of event.


For more help or advice, please contact our helpful team on 01225 477786 or email [email protected]

Services & Suppliers

At all of our venues customers are free to choose their own suppliers (please see our FAQs for more information).   The only exception is catering at the Assembly Rooms and Roman Baths & Pump Room, where you are required to use our highly experienced caterer, Searcys.

Our services and suppliers list comprises tried and trusted businesses which can only be listed if they have worked at the venues at least twice and we have been given a reference by the clients who used them. We don’t operate any commission schemes with the suppliers listed, so can therefore genuinely tell our clients that these suppliers are familiar with the venue, and that they have offered a good service to our previous hirers.

We encourage all of our customers to consider the environment when choosing suppliers and where possible, to source those local to Bath. 

We have many requests to be added on to the website, and this policy aims to keep the list relevant and manageable while also providing our customers with the best possible experience. If you are a supplier and want to be added to our list, please ensure that you meet the criteria noted above before contacting the team.

Event planning & production services

Teambuilding activities

Wedding celebrants

Wedding videographers

Image: View of the Great Bath, Rebecca Faith Photography
Show image info
View of the Great Bath, Rebecca Faith Photography
Frequently asked questions

Below is a selection of questions frequently asked about events in our historic and unique venues.

Do I need to provide public liability insurance?

You will need to have public liability insurance to include third party property damage, for up to £5 million. This will need to be organised before your event takes place and we will need to see a copy of your certificate.

Can we choose our own band, AV etc?

You can choose your own suppliers in all of our venues so long as they meet our terms and conditions. See our suppliers list for suggestions.  All AV suppliers are required to sign a Contractors Code of Conduct and provide Method Statements in advance of the event.

Do you provide the registrar for wedding ceremonies?

You will need to book and pay for the Registrar separately.  Please contact the Register Office direct on 01225 477234.

Can I have candles at my event?

You may have candles in candelabras so long as they have drip catchers.  Tea lights must be in heat-proof votives or glasses which contain the flame.  Pillar candles should be in storm lanterns, hurricane vases or similar. We cannot accept candles in locations below paintings or in the fire grates.  Function Managers reserve the right to extinguish flames or remove candles they deem to be a fire hazard.

Is there anything that I need to be aware of when booking a band or disco?

We have noise limiters at each of our venues which are set to 96dB. We recommend that bands and DJs all complete a sound check prior to the start of the event.  Please note that Bath’s Historic Venues do not supply the equipment for the playing of dance music or amplification of instruments.

How many people fit around your banqueting tables?

Our round banqueting tables can accommodate a maximum of ten guests, but there are also a limited number of larger round tables that can seat up to twelve guests (not on the Terrace).  We can also provide long top tables for weddings in the majority of the rooms.

Do you provide chair covers?

We do not provide chair covers but you are welcome to organise your own supplier for the Assembly Rooms.  We cannot accept chair covers (or alternative chairs) at the Roman Baths, Pump Room or Victoria Art Gallery.  Please note that chair covers and alternative chairs must meet our terms and conditions.  Ask a member of staff for details.

PDF icon Hired chairs policy121.9 KB

Can I fix anything to the building?

We cannot allow anything to be fixed to the fabric of the buildings, and this includes gaffer tape on the floors. 

Do you have any parking at the venues?

We do not have any private parking available but as the venues are all in the city centre, they are all within a short walking distance to both short stay and long stay car parks.  The Bus and Railways stations are also within walking distance.  Up to date parking information can be found on the Bath and North East Somerset Council website

Terms & conditions
  • Please inform your guests in advance that the floors in many of the rooms are wooden and highly polished and the wearing of metal tipped stilettos is discouraged.
  • The stone pavements around the Roman Baths are very uneven and guests should be reminded to take particular care.
  • For security reasons, please inform us in advance of any VIPs attending your event.
  • We ask that you help to ensure that all guests attending the event behave appropriately.

Please note that due to the historic nature of the venues, there are some restrictions.  We do not allow the following within the buildings:

  • Helium balloons
  • Dry ice or smoke machines
  • Sparklers and indoor fireworks
  • Silly string and spray snow
  • Bucking broncos or similar
  • Ice sculptures
  • Liquid Bubbles

Confetti and bouquets must be thrown outside the curtilage of our venues only please.


For more help or advice, please contact our helpful team on 01225 477786 or email [email protected]

Back to top
Follow us on social media