Planning your Event

Our friendly team are here to help!

We can recommend suppliers or work closely with your chosen team to ensure that nothing is left to chance, which includes advising on room layouts, preparing detailed schedules and arranging site visits for your team.  A dedicated Function Manager will be on hand on the day itself along with a Banqueting Manager and catering team from Searcys, our contracted caterers at the Pump Room and Assembly Rooms. This will allow your event to run seamlessly and you and your delegates can focus and network easily. 

Once you have booked, we are happy to discuss your event at any point and would always recommend a meeting and site visit to confirm the details and make the final plans.

Reduce your stress and workload

Whilst you concentrate on arranging speakers and liaising with your delegates, we will complete a full checklist for you on the venue and catering side including:

• set up requirements
• timings to guarantee punctuality and flow of the event
• menu type, special diets and logistics of service
• final numbers
• supplier logistics

We can also:

• help you design a bespoke event  tailored to your individual needs
• recommend and work closely with AV companies
• suggest additional services and suppliers from photographers to entertainers

See what past clients have said about us on our testimonials page and by reading our case studies.

Equipment included in your hire

We can include many items as part of your venue hire, including AV, staging, easels, lecterns and flip charts.  Contact us for more details.

Services and suppliers

We have a flexible approach towards suppliers and at all our venues you are free to make your own choices.  The only exception is catering at the Assembly Rooms and Pump Room, where you are required to use our caterer Searcys. 

If you haven't booked everything yet, please see our Services and Suppliers List for suggestions - it includes tried and trusted people that we wouldn’t hesitate to recommend.

Please consider the environment when choosing your suppliers - we encourage all of our customers, where possible, to source suppliers as locally as possible to Bath.  

Last Minute Events

Whilst some events may require a longer lead in – we often have late availability and are experienced at managing bookings with short lead times.  Don’t hesitate to contact us with your requirements and we will do our best to help.

Special Delegate Travel Rates

We work in partnership with Great Western Railway to offer conference delegates discounted train fares to Bath from London and beyond. Find out more about cheaper train fares.

Venue access and preparation time

We don’t have any parking on site due to our city centre locations, but we are close to long stay car parks, the park and ride drop off points and Bath Spa train station.  We will liaise with you and your suppliers regarding any access requirements and, can offer set up days before your event at the Assembly Rooms if required (at a reduced charge). 

Networking and Social events

If you are holding a daytime conference or meeting, why not extend the day with a drinks reception, dinner or tour, either on site or in one of our other beautiful venues.

Delegate Gifts

We can provide a wide range of delegate gifts to suit your event.  Please enquire for more details.

Accessibility

All of our venues are fully accessible and more information can be found on our accessibility page. 

FAQs

We have compiled a list of FAQ’s with all the important things that you’ll need to be aware of when holding a business event.  Please do not hesitate to contact us with any enquiries, we’re here to help!

Find out more:

• Services and Suppliers - find florists, entertainment and more in our list of suppliers
• Frequently Asked Questions - lots of helpful advice
• Terms and Conditions - all the important things to note

For more information or to talk through your ideas with the team, please call 01225 477786 or complete our enquiry form.