Case study - VetIndex: Annual CPD Conference

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Introduction

Challenges

Solution

Catering

Conclusion

Introduction

VetIndex chose the Assembly Rooms for their VetCPD Congress, an educational meeting aimed at small animal vets and vet nurses.

Following a successful inaugural congress at the Assembly Rooms in the autumn of 2017, VetIndex chose the venue again for their 2018 and 2019 events. VetIndex required space for two concurrent meeting sessions, a commercial exhibition and catering for over 300 delegates per day. The Assembly Rooms offered them flexibility, as well as being a beautiful, listed and iconic venue.

SNAPSHOT

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Organisation: VetIndex

Month: September 2018

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Lead in time: 12 months

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AV: Status AV

capacity

Size: 310 delegates, 60 exhibitors

Refreshments in the Great Octagon

Theatre style presentation in the Tea Room

Lecture in the Ball Room

Solution

The large capacities of both the Tea Room and the Ball Room meant that the Assembly Rooms ideally catered to Vet Index’s requirements.

Both rooms were used for simultaneous meeting sessions whilst the interconnecting Great Octagon and Card Room, located at the centre of the venue were utilised for catering and exhibition space.

In addition, VetIndex provided a marquee which was accessed via the Card room, and erected over the courtyard garden, providing valuable extra space for delegates at break times. Lunches were served at different times to accommodate the variations in each groups running order and multiple catering points, which were frequently replenished, prevented queuing and ensured a smooth refreshments service.

The team provided practical and technical advice regarding A/V and sourced local suppliers to supplement the equipment available on site. As the event grew in size these requirements became more complex and involved.

Additional assistance was provided regarding accommodation and transport as well as social options for delegates outside of the formal scheduled conference times.

Testimonial “We were absolutely delighted that The Assembly Rooms, one of Bath’s premier historic venues, could play host to our annual VetCPD Congress in 2017 and 2018. The venue is perfect for our needs and has provided us with unique and beautiful surroundings in which to hold our event. The stunning setting of the rooms such as the Great Octagon, helps towards the ambience and atmosphere of the occasion that our delegates always remark upon with enthusiasm. We’re also very pleased to confirm that we’ll be using the venue again for 2019 as it meets our requirements perfectly and the catering is top notch too!”.

Simon Guiton, VetIndex

Lunch in the Great Octagon

VetIndex refreshments

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Case study - VetIndex: Annual CPD Conference

VetIndex chose the Assembly Rooms for their VetCPD Congress, an educational meeting aimed at small animal vets and vet nurses.

Whilst researching suitable venues, VetIndex had found that most offer only one large conference room, with numerous much smaller or satellite meeting rooms.

The large capacities of both the Tea Room and the Ball Room meant that the Assembly Rooms ideally catered to Vet Index’s requirements.

Delegates were offered Searcys Feel Good Conferencing package.

After two successful events, we were delighted that VetIndex rebooked for 2019.

Explore Bath's world heritage

Explore Bath's world heritage

Other things to do in Bath

Case study - VetIndex: Annual CPD Conference

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